Intern glossary

glossary

 

We aim to make this page into the most comprehensive intern glossary for J1, M1 and F1 visa holders in the United States. Though we covered some basic US internship terminology in our recent blog post, this glossary will be much more comprehensive, with new terms being added and defined. Unclear about some internship or legal terms? Get in touch, and we will include and explain them right here.

Aliens

Aliens is how the government of the United States calls foreigners, people from other countries. You can guess that there are two kinds of aliens inhabiting the United States: legal aliens and illegal aliens. If you play by the rules and follow our After Arrival instructions, you will be considered a legal alien during your IIUSA internship. Isn’t that neat?

AT (Academic Training)

Academic training for J1 students is basically the same thing as OPT training for F1 students. If you are an undergraduate or graduate exchange student in the United States on a J1 visa, you are entitled to receive practical training in the United States just like F1 students. The main rule is that your training has to be directly related to your field of study listed on the form DS-2019. In your J1 visa status, such training is called Academic Training (AT).

As far as duration goes, AT may be granted for a maximum of 18 months or the period of the full course of study in the U.S., whichever is shorter. For example, if you have studied in the United States for 12 months, your AT is limited to 12 months. Note that AT authorization begins when you complete your studies, even if the the actual training does not begin until a later date.

Clerical work

All the boring, administrative, bureaucratic and monotonous office work is considered clerical work: photocopying, faxing, making coffee, typing documents and filing – you get the idea.  Since interns come here to learn and grow professionally and not just do mundane work day in and day out, the US State Department made a special rule to minimize the amount of clerical and office support work done by interns to no more than 20 % of total time spent training.

If you feel you are doing excessive amounts of clerical work during your IIUSA internship, contact us immediately.

Customs declaration

US customs declaration form

Also known as Form 6059B, this blue form will be handed out to you towards the end of your US flight. Fill it out on the plane – you probably won’t have time to do it afterwards. The rule to remember is that you can bring up to $10,000 undeclared into the United States. We discuss the form extensively in our After Arrival page so if you have questions on how to declare gifts and food items, I highly recommend reading it.

DS-2019

DS-2019

Your J1 visa stamp, your passport and the form DS-2019, also known as “Certificate of Eligibility for Exchange Visitor (J-1) Status”, are the most important legal documents you will have during your J-1 program. Do not lose them and have them ready whenever you need to prove your legal status in the United States (at the Department of Motor Vehicles, at the US embassy, at the airport, at the Social Security Administration office and at the International Student office of a US college or university).

DS-3035

Also known as “Online J Visa Waiver Recommendation Application”, this is the form that you have to fill out to waive your Two-Year Home-Country Physical Presence Requirement, also known as the 2 -year rule.

DS-7002

ds7002 training plan

It used to be that training plans were made in a Word document on a company letterhead but a few years ago the US Department of State made everyone switch to form DS-7002, also known as “Training/Internship Placement Plan”. This important document describes your internship from beginning to end: who your training supervisor will be, how many hours per week you will be working training, what your salary training stipend will be and what things you will be doing during each training rotation or training phase.

Treat your training plan as a contract between you and your employer host company, and if you feel that you are doing completely different things from those written on your training plan, contact us immediately.

DSO & PDSO

Similar to the Responsible Officer for J1 exchange visitors, DSO (Designated School Official) or Principal Designated School Official (PDSO) is a regularly employed member of the college/university administration who is authorized by the Department of Homeland Security to verify and certify documents for F-1 international students. The DSO will also issue the I-20 form and ensure that international students remain in compliance with state and federal laws.

Employer

During your IIUSA internship program, forget that this word exists. You are here for training and the company training you is your host company. Keep that in mind as you go to the US embassy and talk to the US immigration officials at the airport.

Exchange Visitor

An Exchange Visitor is any foreign national (or legal alien, if you wish), who comes to the United States on a J1 visa. Though IIUSA works with J1 Interns and Trainees only, there are many different types of J1 Exchange Visitors:

Of the ones listed here, I took part in 3 programs: Secondary School Student, International Visitor and Trainee. All of them were great and life-changing in many ways. On our blog you can read more about my J1 internship.

Grace period

All international students on F1 and M1 visas as well as exchange visitors on J1 visas are entitled to spend extra time in the United States. This extra time is called grace period, a time of during which the foreign national can travel around the United States and make preparations to leave the United States to return to their home country.

F1 students are eligible for a grace period of up to 60 days. J1 and M1 students are given a grace period of up to 30 days. Grace period begins immediately after student’s successful completion of the program: completion of the degree program, exchange program or practical training. Take a look at these important grace period rules for M1, J1 and F1 visa holders.

Host company

Also known as a host organization, host company is a US business that interviewed you on Skype, liked you and graciously offered to train you for the next 6, 12 or 18 months. Once again, they are not your employer, they are your host company. You are not working for them, you are training with them. If you want to successfully pass your embassy interview, please remember this important difference between employment and training.

I-94

i94 form

Also known as “Arrival-Departure Record”, this small paper will be stabled to your passport at the US port of entry. You can read more about this form on our After Arrival page.

I-20

I-20 sample

Also known as the “Certificate of Eligibility for Nonimmigrant (F-1) Student Status For Academic and Language Students”, this form is similar to DS-2019 that J1 participants get from their J1 visa sponsor. I-20  document is issued by SEVP-certified schools in the United States (colleges, universities, vocational schools and private high schools).

I-20 provides supporting information on a student’s F or M status. Since the introduction of the Student and Exchange Visitor Information System (SEVIS) run by SEVP, the form also includes the student tracking number (SEVIS ID number) and school code. The Form I-20 is only for F-1, F-2, M-1, and M-2 statuses.

IAP-66

iap 66 form

IAP-66, also known as “Certificate of Eligibility for Exchange Visitor (J-1) Status”, is an old version of the form DS-2019. The State Department switched from IAP-66 to DS-2019 in 2002 so if you were a J1 program participant after September 1, 2002, it’s very likely that you will never come across the IAP-66 form. The only place where I hear this name is immigration forums and old blog posts about J1 exchange programs.

J1 program

Anything J1 means exchange, more precisely, cultural exchange programs in the United States. Many people think that exchange literally means that if one person comes to the United States from, say, China, then someone from the Untied States must be heading over to China to learn about its culture.

Though there are plenty of outbound exchange and study abroad programs for US citizens, J1 exchange means that you as a foreign national are not only in the US to gain experience and improve your skills but also to give back. 

Share your culture with your neighbors, roommates, office colleagues and pretty much anyone you meet in the US. In a way, you are the face of your country so act accordingly and work hard to break those annoying stereotypes. I truly feel that if more people did cultural exchange, the world would be a kinder and safer place for us all.

J1 internship

Though we use terms internship and training as synonyms, in the J1 world these two words mean slightly different things. J1 internship is a program for young people from overseas

  • who are currently enrolled in and pursuing studies at a foreign degree- or certificate-granting post-secondary academic institution outside the United States; or
  • who have graduated from such an institution no more than 12 months prior to their exchange visitor program start date.

In general terms, J1 interns are the younger brothers and sisters of J1 trainees. To learn the difference between J1 internship and J1 training and see which program you qualify for, please take a look at this infographic.

J1 status

It’s important for you to understand the difference between J1 status and J1 visa. The way I remembered it is that if you have J1 visa you will be on J1 status but having J1 status doesn’t mean that you have the J1 visa. Let me give some examples.

Citizens of Belarus, my home country, are issued US visas for no longer than 1 year. So, when I got my J1 training visa it was valid for 1 year only. My DS-2019, however, was valid for 18 months, which means that once I get into the US, I will be on a J1 status for 18 months.

Another important distinction between a visa and a status is that visas allow you to enter the United States and the status lets you remain in the United States.

J1 training

In general terms, J1 trainees are the older brothers and sisters of J1 interns. You are a trainee if you

  • have a degree or professional certificate from a foreign post-secondary academic institution and at least one year of work experience in his or her occupational field outside the United States; or
  • have five years of work experience outside the United States in the occupational field in which you are seeking training

To learn the difference between J1 training and J1 internship and see which program you qualify for, please take a look at this infographic.

J1 visa

That’s how the J1 visa looks. It’s a stamp in your passport that allows you to intern or train in the United States. If your visa dates are shorter than your training dates on your DS-2019, do not worry. You can remain in the United States legally for as long as your DS-2019 valid. To understand the difference between visa duration and actual internship duration, see the “J1 status” entry.

J1 visa two year rule does not apply

Port of Entry

Port of Entry, also known as POE, is the place where you legally entered the United States. For most people, port of entry is an airport but seaports, road and rail crossings are also considered ports of entry where immigration and customs staff check your passport, visas and luggage to make sure you are legally allowed to enter the country.

Rotations

Also known as training phases, rotations are parts into which your training is divided. If your training is 12 or 18 months long, you are probably going to have anywhere from 2 to 5 training rotations. Each training phase is supposed to be dedicated to developing a certain skill (sales, technical support, online marketing, etc.). It could also divide training into different departments (human resources, accounting, marketing, etc.).

For interns who are training in the US for more than 6 months, the US Department of State requires host companies to build training plans with 3 or more rotations.

Salary

During your IIUSA internship program, forget that this word exists. You are not going to receive a salary but rather a training stipend. For more information, see “training stipend”.

SEVIS

Student and Exchange Visitor Information System (SEVIS) is a web-based database used by the US government and it’s designated organizations to keep track of information about exchange visitors, international students and scholars taking part in academic and cultural exchange programs in the United States. It was established by the Department of Homeland Security (DHS) and is administered by the Student and Exchange Visitor Program (SEVP).

SEVP

Student and Exchange Visitor Program (SEVP) is a program within U.S. Immigration and Customs Enforcement which monitors students and exchange visitors who are in the United States on F, M, and J visa status.

Sponsor

See “Visa Sponsor” below.

Stipend

During your training program you will get paid a certain amount of money per month. Though in regular work situation this pay would be called a salary, in your case it’s called a stipend.

Supervisor

During your training, you will be assigned a personal training supervisor. Treat this person as your personal mentor at your host company and as a go-to person when you need to solve problems with housing and need help with choosing a company to file taxes for you.

Tax return

Just like the rest of the Americans, J1 participants are required by law to file federal and state tax returns. Failure to file your taxes during your internship may cause difficulties with future visa applications to the US. To calculate your return, you can use Taxback’s J1 Tax Refund Calculator and if you have more tax questions, take a look at their tax FAQs.

Note that unlike the rest of American workers, J1 interns and trainees are exempt from Social Security, Medicare and unemployment taxes.

Training Phase

See “Rotations”.

Training Plan

See “DS-7002”.

Two year rule

Certain participants Two year rule, also known as the Exchange Visitor Two-Year Home-Country Physical Presence Requirement, is a For more information about the 2 year rule, please visit the US State Department’s 2 year rule waiver page.

Unskilled labor

Unskilled labor is any low-skill level work that provides limited economic value for the work performed. Unskilled labor workers typically have low education levels and earn small wages. Unskilled labor jobs usually require no specific education or professional experience. Needless to say, your J1 internship does not and should not fall into this category.

Visa sponsor

Visa sponsor, also known as J-1 visa sponsor, is an organization that works directly with the US Department of State to administer J1 exchange programs in the United States. Why are they called a sponsor? Because they provide you with the J1 visa, or sponsor your J1 visa. Note that they do not give you any money, grants or scholarships to take part in the J1 internship program. So they actually do not give you anything for free. A large part of your IIUSA program fees goes to your J1 visa sponsor, who will issue

Waiver

In J1 language, waiver refers to J1 participant’s petition to the US Department of State asking them to remove the 2 year home residency requirement, also known as the 2 year rule.

Work

During your IIUSA internship, forget that this word exists. You are here for training, not for work. It’s an internship program to learn about the US business and culture; it’s not an employment program. Hope you remember to say the right things at the embassy and set right expectations for the program.

 

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16/09

AWESOME COMPUTER INTERN FOR AWESOME COMPANY

 YURI KOVALEVSKIY C/O INTRNATIONAL INTERNS USA INC.  Cell:  619 857 9464 Skype:  chayasch   Email:  intern_coordinator@usainternship.com  QUALIFICATIONS CISCO NETWORKS~CONFIGURING~TROUBLESHOOTING As a senior network engineer, my abilities have  improved the Cisco network Competitive Edge and network efficiency with advanced design and implementation practices. This reduced problems and increased network availability. Furthermore my skills at implemented monitoring of

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16/09

WHY YOU SHOULD HIRE AN INTERNATIONAL INTERN

 LET US HELP YOU FIND FIRST RATE INTERN(S) AND YOU PAY US NOTHING In these difficult times, International Interns can be a great solution.  We provide organizations like yours with first-rate interns that bring global awareness not only to your customers, but to the rest of your staff as well. We recruit and screen qualified,

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28/07

A company in California is looking for Accounting, Business Management, Industrial Engineer and Graphic Designer interns

A great company, which we have been working with for several years is looking for 4 different interns, each with different specialties:   An industrial engineer, preferably Spanish speaking. Experience in manufacturing and production is required. A Business Management  intern. That will get training in list management, database analysis, cost analysis, campaign organization, marketing analysis. Knowledge

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21/07

Telecommunication Interns wanted

A large institution in the Los Angeles area is looking for interns with background in: Cabling Fiber Optics Electronic Key Systems Customer Service skills & soldering Electronic applications Green Technology PC operation Hardware Networking Internet Web Design   For more information please send resume to intern_coordinator@usainternship.com

21/07

Company in California is looking for industrial engineers

Great company in California is looking for industrial engineer interns. +2 years of experience in manufacturing and production, Spanish speaking is a plus, preferably male candidates. Interested candidates please send resume to intern_coordinator@usainternship.com

28/06

Interns from Slovakia

Interns from Slovakia wanted:  preferably single and would like an internship to train as a Business assistant to the owner of several Jewelry stores in Southern California.

22/05

GRAPHIC DESIGNERS WANTED!!!!

A great company in Washington DC Metro area is looking for graphic design interns and trainees up to 18 months, please send resume to intern_coordinator@usainternship.com.

22/05

A super-sized Company is looking for Software Development Engineers

Amazon affiliate company is wanting to recruit software engineers with IOS, Android developing experience. This is a wonderful opportunity to train for a well known company. Candidates please send resume to intern_coordinator@usainternship.com.

08/03

Opportunity for OPT!

Great companies all over the US are looking for OPT candidates in the fields of: MBA, Marketing, Operations, Logistics, Branding, Warehousing, Sales, Human Resource, Graphic Design, Web Graphics, SEO and IT. Computers.  Please send resume to intern_coordinator@usainternship.com, along with OPT dates. In order to be eligible for OPT you must show that you have been studying

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18/02

Human Resources Interns !!!!!

Company in Utah, is looking for  Human Resources J-1 interns. A BA in Human resources/ Business Management OR 5 years of HR experience is required.  Program duration is 12-18 months. Pay rate based on experience. Email us your resume at intern_coordinator@usainternship.com.

13/12

OPT

OPT is a very important part of your education.   WE realize that you have worked hard, here in the US as well as in your home country’s educational system and you are now looking forward to a rewarding experience for your 12 month OPT Training.   Many of our long established companies that we have worked

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12/12

Are you a current F-1 student going to school and soon to be graduating?

Paid openings for marketing/branding are available in a great and expanding company in Las Vegas. Please send your resume to Chaya at intern_coordinator@usainternship.com

04/11

Attention! Law students and recent graduates!!!

We’ve got three paid positions at three different companies located in California, Maryland and Florida, looking for current law students and graduates to train with them. This is a great opportunity for anyone looking to gain experience in the field of Law.

21/10

Company in California looking for IT Professional

A company in California is looking for an IT Professional with +2 years experience in ASP.NET

19/03

Diverse teams are most successful [STUDY]

Research shows that diverse teams do more than simply offer new ideas, they trigger more rigorous debate and processing of information. Katherine Phillips, an associate professor of management and organizations at the Kellogg School of Management, and her coauthors, Katie A. Liljenquist, an assistant professor at Brigham Young University, and Margaret A. Neale, a professor

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16/03

Just got this letter from our J1 intern

Just received this letter from our J1 intern from Lithuania. Looks like she is really enjoying her USA internship in Las Vegas. Hello Chaya, Everything is going very good. I like my internship, colleagues, my boss. Also, I am enjoying my time in Las Vegas, there are so many things to do. I have already

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21/02

J-1 Internship PAID Opportunities in the US for International Candidates

Dear internship candidates, here are some exciting new J-1 Internship opportunities for you. All our internships are paid. Scroll down for instructions on how to apply. Japanese Intern needed in Pennsylvania Degree in Business Administration and or Marketing:  one year experience a plus Chinese Intern needed in Hawaii Degree in Marketing or other degree okay.

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13/02

Life of a global nomad

Last week, during my search of pin-worthy material for IIUSA, I accidentally came across the term perfectly defining who I am. I am what they call a “third culture kid”, also known as the global nomad. It is not surprising then that I bonded with Ramon, a global nomad in his own right, and asked

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08/02

J-1 Intern Ten Years Later

Here’s another intern story. Meet Nataly, IIUSA J-1 intern ten years later. Ten years ago, I knew I wanted to be a designer and felt that Holland was, in my opinion, too small a place to get the experience I desired.  The United States clearly was my choice.  But, how do I do this?  I

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31/01

How to host an intern: 7 ways for your company to host interns and trainees

Are you a business looking to find out how to host an intern from abroad? Here are seven tips from IIUSA on how to host international interns. Be a great host company for our J1 interns and trainees, and we’ll keep sending excellent candidates your way! Be clear on rules and regulations, especially arrival times,

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24/01

J1 intern story: “Without my experience abroad, I wouldn’t have gotten my current job.”

Here’s another J1 intern story. Meet Kristina. Tell us a bit about yourself. Where are you from, what do you do for a living? I’m from Belarus, and I’m currently part of the communications team at the British Embassy in Minsk. Why did you decide to take part in the J1 training program? I was

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23/01

What is J1 visa grace period?

If you read through any Department of State publications on J1 exchange programs, you’ll soon come across a term called the “grace period”. So what does the J1 visa grace period mean? And, most importantly, is it good or bad news for the international intern? Here is a question commonly asked by J1 visa holders: How

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19/01

Internship Tips: How to Have an Excellent Internship in the USA

Once we find an appropriate Host Company for you and a Visa Sponsor, you will embark on one of the most memorable experiences of your lives.  Here are some internship tips that will help you stand out and excel. Make sure you understand the rules, regulations and security issues and be sure to follow them.

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05/01

USA internship review: Letter from Intern

Here’s an honest and sincere USA internship review by Elena, IIUSA intern from Ukraine. In her letter, she shares her thoughts and feedback on her host company and our J1 internship program. Dear Chaya, I wanted to tell my short story. I’ve been studying Marketing for more than 5 years at the National Kharkov University,

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04/01

Happy host company in Maryland

Here’s a letter from our happy host company in Maryland. Good afternoon Chaya, It has been quite some time since our last communication. I hope that you are well and enjoying the holiday season. Aurora has been an amazing intern, at present she is spending a well deserved vacation in Italy. I am reaching out

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03/01

Happy host company in Los Angeles

Another letter from a happy host company in Los Angeles. Hi Chaya, Han has been with us since last Monday, 12/9/13 and she is adjusting well.  She is very independent and takes initiative.  Thank you for sending her our way! From the HR person at a large Attorney Organization in California  

02/01

Happy 2014!

Welcome to 2014, also known as the Year of the Wood Horse. This year, we resolve to take good care of those of you already training in the States. We are excited to meet new international candidates and continue to make great internships happen. Happy 2014 and best wishes from the IIUSA team!

03/12

American giving – 25 ways to get involved, give back and learn

Black Friday, Cyber Monday, eating, shopping… It’s so American to spend one’s free time being an uber-consumer. It’s a cultural experience that you must take part in at least once during your J1 internship program. But did you also know about American giving, the powerful spirit of volunteerism and the pay it forward culture of

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11/09

J1 Visa Sponsor Q&A

This J1 Visa Sponsor Q&A post begins our interview series where we invite cultural exchange industry leaders to discuss their role in the J1 internship & training programs. Today we we will be talking to Craig Brewer, who is the responsible officer for the J1  trainee program at International Student Exchange (ISE). Craig is also the

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07/09

J1 intern story: “There’s more to learn after school”

Here’s another great J1 intern story. I was born and raised in Manila, Philippines. I graduated from an international business school with a Bachelor’s Degree in Entrepreneurship and started my own company. I put up a travel agency since travelling has been one of my passions in life. I have always been fascinated with other

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29/08

Call for guest bloggers

This is a call for guest bloggers! Are you a current J1 intern doing your USA internship? Want to share tips and lessons learned with our readers? Are you a former J1 intern? Want to share with us how your internship experience changed you and what you are doing professionally right now? Are you a

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22/08

USA Internship Glossary

Who are J1 visa sponsors and if I get one does it mean they will get me into the United States for free? Is J1 internship and J1 training the same thing or are they different? What’s the difference between a host company and an employer? What is a stipend? We will answer all these

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17/08

How to waive your 2 year home residency requirement

Whenever I hear words “2 year rule”, my heart starts to ache. In my J1 visa history, I was subject to the infamous 2 year rule twice, and I can tell you that being “subject”, as immigration lawyers call it, is not fun. So I will do my best to share tips on how to

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16/08

J1 Internship or J1 Training? [INFOGRAPHIC]

J1 internship or J1 training? It used to be that these two terms meant the same thing and were used interchangeably. In normal non-J1 life it is still the case. In the J1 world, changes started happening few years back when the US Department of State made laws that strictly divided younger, less experienced candidates (interns)

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15/08

Can I repeat my J1 internship?

If you LOVED your J1 experience and one question keeps lingering in your mind: “Can I repeat my J1 internship?” Good news is that you actually can. That’s right, it’s actually possible to repeat your J1 internship, and not just once but many times. Unlike some other J1’s, J1 internship and training visas are not once-in-a-lifetime

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14/08

My J1 internship story

It’s not often that I find a good J1 intern story on the web and I remember my 18 year old self searching for internships in the US and frantically looking for any sort of “human” feedback from J1 interns who have “been there” and seen it all. What is it like to be a

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